We offer Inventories for all types of rented properties. Compiling an unbiased, independent record of the condition of your property whenever you decide to rent it out. The report will be detailed and precise and accompanied by many photos to support the content.
We will not only record the condition of your property and furnishings, but also collect and handover keys to the new tenants, take meter readings including location of meters and where requested, go through any special instructions with tenants on site, such as showing them how the boiler works.
All our clerks are fully insured with public liability and indemnity insurance.
WHAT IS AN INVENTORY?
An Inventory is a comprehensive written record of the property and its contents accompanied by photos. Our inventories will include a full itemised list of the internal fixtures and fittings of a property as well as its contents. We will also include external areas such as the garden/balcony. A standard property consists of main reception room, kitchen, bathroom, bedroom/s and balcony/terrace/garden.
All reports are returned within 48 hours, usually sooner.
A new Inventory must be carried out at the start of the first tenancy, this can then be used for all future tenancies and updated accordingly. This report will provide both Landlords and tenants with a clear and accurate account of the condition of the property prior to the tenancy commencing.
At a Check-In, a member of our team will meet the incoming tenants on the day of move in, taking them through the completed inventory, so that they can raise any queries they may have with the property. The tenants also have the opportunity to add their own comments to the inventory. Keys to the property are handed over to the tenants and recorded in the report.
At a Check Out, a member of our team greets the tenant on the day of vacating the property. The property is then thoroughly inspected by our team member, who will use the original Inventory to cross reference and check the condition of the property and its contents. Any areas which require attention will be noted and reported back. Keys can be collected from the outgoing tenants and returned to the landlord/agent.
MID TERM INSPECTIONS
Mid term inspections should take place at regular intervals during the tenancy to check the property is being well cared for by the tenants. Potential issues, such as condensation, ventilation, leaks and others will be inspected and reported back along with any recommendations for maintenance or advice to tenants
WHY DO I NEED AN INVENTORY?
The inventory outlines not only what is in the property, but also condition of the property itself. Even if the property is unfurnished, you should have an inventory carried out as it will record the condition of the walls, curtains, carpets, bathroom, kitchen appliances, garden and the property as a whole.
Every rented property should have an inventory which has been prepared by an independent inventory clerk. Our clerks will go through your property and note every detail. The reports will then be provided to both you and your tenant, at which point the tenant will have 7 days to agree or provide additional comments to the report. The final draft will then be used at the end of the tenancy when the tenant checks out.
At the start of a tenancy an inventory clerk will prepare an Inventory and Check-In report and at the end of the tenancy, a Check-Out report. These are three vital documents that a landlord should have for each property. An inventory should be created for the first tenancy and then updated with every new tenancy. The inventory is the property manual and is then used for all subsequent check ins and check outs.
Since April 2007 privately rented properties with AST’s are required by law to have the deposit insured and registered under a government approved scheme. This was introduced to prevent landlords from unfairly withholding tenant deposit monies at the end of the tenancy. This is an important piece of legislation and works hand in hand with having a professionally prepared inventory.
There are 3 Government approved schemes:
Deposit Protection Service (DPS)
Tenancy Deposit Scheme (TDS)
If the deposit is not registered in one of these schemes then the deposit is not legally insured.
EVIDENCE REQUIRED IN THE EVENT OF A DISPUTE
• Signed tenancy agreement
• Inventory and Check In report signed by the tenant(s)
• Check Out Report
• Any supporting photographic evidence
• Any relevant invoices, receipts & estimates
Failure to compile a detailed independent Inventory at the start of the tenancy will likely result in the tenant automatically receiving the deposit back in full, regardless of any damage caused by the tenants during the tenancy.
If a dispute were to arise in relation to deposit deductions, a judge will not look favourably upon an inventory prepared by a landlord. Judges are notoriously favourable of tenants and have been known to favour tenants over landlords unless there is solid evidence in support of the landlords claims. An independent inventory report is key to ensuring a fair judgement is made over any damage liability.